Human Resources Assistant - Substitutes & Certified Support

Human Resources Assistant – Substitutes & Certified Support

12 Month Position

Position Summary: Responsible for acting as an administrative assistant and performing a variety of clerical duties to ensure smooth operations within the Human Resources department. Serves as the primary substitute coordinator, managing coverage, onboarding, systems for substitute personnel, and supports certified tasks. Requires initiative, organization, analytical skills, attention to detail, high confidentiality, and clear communication skills.

Education and Experience:

Requires a high school diploma or equivalent.

2 to 5 years of job-related prior experience preferred.

Previous educational environment or HR experience preferred.

Essential Job Functions include the following: Other Duties May Be Assigned

Acts as the district’s substitute coordinator by facilitating onboarding, offboarding, and annual intent-to-return processes for substitute positions.

Serves as the main point of contact for the absence management system, responsible for entering employees’ leave, and generates and submits personnel data for bi-weekly substitute teacher payroll and accounting processing.

Monitors mandatory training systems to ensure substitute compliance.

Maintains primary HR database records for certified personnel; including but not limited to onboarding, offboarding, evaluations, certifications and degree programs, to ensure high data integrity and compliance.

Coordinates with universities, colleges, and building supervisors to schedule and manage student teachers and clinical placements.

Ensures Memorandums of Understanding (MOUs) are organized and processed in compliance with Board policy.

Supports coordination of job fairs, recruiting efforts, schedules interviews, prepares candidate interview packets, and sends candidate correspondence.

Maintains and updates the district’s Nondiscrimination Resources Handbook and oversees annual distribution to all locations.

Schedules appointments and issues staff identification badges.

Assists with the preparation of the Personnel Agenda for Board of Education meetings.

Assists in core data report, drafting, generating, and formatting statistical and workforce reports (salary, leave, and staffing trends).

Assists with FMLA documentation and records maintaining confidentiality.

Attends confidential meetings, transcribes minutes, and prepares distribution materials as requested.

Provides professional customer service, answers inquiries, and interprets basic district procedures.

Assists with filing, digital archiving, and annual file audits to ensure strict adherence to state records retention schedules.

COMPENSATION FOR EXPERIENCE IS CONSIDERED , 2026-2027 Classified Salary Schedule ; Office Personnel

Starting Pay : $23.31 per hour

APPLICATION DEADLINE: Open Until Filled

Qualified individuals who wish to apply for this position should submit an on-line application at: bit.ly/employmentmsdr9

Mehlville School District is an Equal Opportunity Employer and E-Verify Participant

We appreciate your interest in Mehlville School District!