Secretary for Adult Education Program - Jackson Building

NOTICE OF VACANCY

October 8, 2026

Location

Jackson Building

Effective

Immediately

General Qualifications

High school diploma required; Associates Degree preferred

Minimum of five years’ successful experience in secretarial field

Demonstrated excellent oral and written communication skills

Demonstrated working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Google Docs, Sheets, Slides, etc…) and Skyward

Demonstrated human relations skills

Demonstrated ability to use discretion in handling sensitive and confidential information

Demonstrated ability to make independent decisions and guide/lead others

Demonstrated ability to prioritize, plan, schedule and organize multiple tasks simultaneously

Demonstrated ability to enhance a culture where employees feel valued and appreciated

Essential Job Responsibilities

Serve as the first point of contact for students, staff, and community members regarding Adult Education programs and services

Assist learners with applications, enrollment forms, and intake placement testing

Greet visitors, answer multi-line inquiries, and manage routine correspondence via phone and email

Maintain accurate student records, files, attendance records, data and other required program documentation

Input and update student attendance, demographics, and academic tracking data into administrative systems

Monitor, order, and distribute testing packets and general office supplies

Answer phones, respond to emails, and provide excellent customer service to students and public

Provide outstanding customer service and communication skills

Maintain confidentiality of student and employee information in accordance with applicable laws and district policies

Collaborate with program staff, audits, monitoring activities, and compliance requirements

Maintain poise and emotional stability in the full range of professional responsibilities

Perform other duties as required

Maintain a list of specific tasks respective of the position

Maintain standards specified in Professional Performance Expectations for District 118 Employees

Terms of Employment

237-day position; Wages, hours, terms, and conditions of employment in accordance with the Collective Bargaining Agreement between the Board and the Danville Education Association

Reports to

Assistant Director fo Adult Education

To Apply

External Applicants : To be considered, applicants must complete an online application packet including a letter of specific interest and a resume.

District No. 118 Employees : To be considered, applicants must complete an online application packet including a letter of specific interest and a resume.

A minimum of three references must be included on the application – one character reference and two former supervisors or evaluators.

Professional dress is required.

Kimberly D. Pabst

Director of Human Resources

Danville Community Consolidated School District No. 118

110 East Williams Street, Danville, IL 61832

Phone: (217) 444-1050, Fax: (217) 444-1052

Email: [email protected]

An Equal Opportunity Employer