Registrar/Health Tech/Office Assistant

Blue Ridge Unified School District

FLSA - Non-Exempt - Hourly

12 Month Position

TITLE: Registrar/Health Tech/Office Assistant

QUALIFICATIONS:

High School diploma or equivalent.

Ability to type 40 words per minute

Computer experience required.

Organizational skills/multi tasking required.

Ability to develop and maintain effective relationships with students/parents/staff.

IVP Fingerprint card

REPORTS TO: Principal

Job Summary

The Registrar / Health Technician / Office Assistant is responsible for providing administrative, registration, and basic health office support to ensure the smooth and efficient operation of the school or healthcare office. This position combines student, registration, recordkeeping, clerical duties, and health-related assistance while maintaining confidentiality, accuracy, and a welcoming environment.

Essential Duties and Responsibilities

1. Registrar Duties

Register new students or patients and maintain accurate personal and demographic information.

Collect, review, and update required forms, records, and documentation.

Maintain confidential files and ensure records are organized and up to date.

Process enrollment, transfers, withdrawals, or registration changes as applicable.

Respond to questions from students, parents, patients, staff, and the public.

Enter and update information in electronic databases and recordkeeping systems.

2. Health Technician Duties

Assist with daily health office operations and maintain a clean, safe, and organized environment.

Provide basic first aid and routine health office assistance within the scope of training and authorization.

Maintain health records, immunization documentation, and other required medical forms.

Monitor and document student visits to the health office.

Assist with health screenings and other routine health-related activities as assigned.

Follow infection-control procedures, safety protocols, and confidentiality requirements.

3. Office Assistant Duties

Answer telephone calls, greet visitors, respond to inquiries, and direct individuals to the appropriate department.

Perform data entry, filing, scanning, copying, faxing, and document preparation.

Schedule appointments, meetings, or other activities as needed.

Manage incoming and outgoing mail and distribute correspondence.

Maintain office supplies and assist with general office organization.

Prepare reports, update spreadsheets, and support administrative projects.

Provide courteous customer service and communicate effectively with staff, families, and the public.

Qualifications and Skills

High school diploma or equivalent; additional administrative or healthcare training preferred.

Previous experience in registration, office administration, healthcare, or a school setting preferred.

Strong computer skills, including data entry, email, word processing, and electronic recordkeeping.

Excellent organizational, communication, and customer service skills.

Ability to multitask, prioritize responsibilities, and work independently or as part of a team.

Strong attention to detail and accuracy.

Ability to handle confidential information professionally.

Medical Assistant or Certified Nurse Assistant certified

Current CPR/First Aid certification or willingness to obtain certification, if required.

Ability to follow established policies, procedures, and safety guidelines.

Work Environment

This position typically operates in a school, health office, clinic, or administrative setting. The employee may interact with students, parents, patients, healthcare personnel, administrators, and other staff members.

General Expectations

The employee is expected to maintain professionalism, protect confidential information, demonstrate reliability, provide excellent customer service, and perform additional related duties as assigned by the principal or administrator.