Prince of Peace- Administrative Assistant

Prince of Peace Catholic School is seeking a full-time Administrative Assistant who will be the welcoming face and vital support for our school community.

About the Role: As an Administrative Assistant, you'll work alongside other office staff as the central hub of our school's daily operations. You'll provide a warm first point of contact for students, parents, staff, and visitors, all while keeping the office running smoothly and efficiently. This position offers a unique opportunity to contribute meaningfully to a faith-centered educational environment.

Essential Functions :

Frontline Communication: Greet and assist parents, students, staff, and community members with professionalism.

Office Operations: Coordinate office activities, manage supplies, process paperwork, and assist the Principal and administrative team with various tasks.

Attendance & Records: Manage student attendance, maintain accurate records in PowerSchool, and track student entry and exit throughout the day.

Health & Safety: Administer first aid, dispense medication, maintain medical records, and coordinate with the Health Department and school nurse for screenings and audits.

Event & Facility Coordination: Assist in organizing school events, manage facility scheduling, and keep the school calendar up-to-date.

Volunteer & Compliance Oversight: Ensure volunteers meet training and background check requirements, maintain records in CMG Connect Portal, and work with the Diocese for audit compliance.

School lunch program: Support Food Service Director with daily lunch numbers, lunch sheets, payments, process Free & Reduced Lunch applications.

Business Office support: Manage daily log of incoming money for the business office.

Perform other related duties as assigned by the administrator

Needed Skills :

Strong communication, organizational, and multitasking abilities

Professional demeanor and the ability to work with a diverse range of people

Attention to detail and problem solving skills

Ability to handle confidential information with discretion

Ability to plan and prioritize daily activities

Basic first aid skills and willingness to provide care as needed

Work Environment & Physical Requirements

Primarily office-based in a well-ventilated, temperature controlled environment

Moderate noise level typical of a busy school

Some physical activity: walking, lifting (up to 10 lbs. Frequently, 25 lbs. occasionally), standing, bending, and sitting

Education/Training and/or Experience Requirements :

High School Diploma or GED required

Experience in use of computers and technology/technology resources

Microsoft Office Suite

Google Workspace

Previous administrative assistance experience preferred