Secretary/Bookkeeper (12 months) Start Date: 11/03/2026

Pay Grade: 61 ($2,785.00 - $3,097.00)

Secretary/Bookkeeper

Job Description

School Level

General Statement of Job:

The Secretary/Bookkeeper is responsible for assisting the Principal as needed. The school bookkeeper is responsible for being familiar with and complying with applicable law and board policy; keeping a complete record of all monies in his or her charge, following the procedures required by the finance officer; making deposits daily and performing other duties as assigned by the principal. The school secretary is responsible for obtaining substitutes and entering all payroll for his or her school, handling payroll issues, and entering purchase orders.

Specific Duties and Responsibilities:

Substitutes

Payroll – Speed/TACS

Purchase Orders

Receive all monies, prepare deposits, travel to bank

Process invoices for payment

Write checks

Reconciling bank statement

Handling NSF checks

Internal Advances

Maintain inventory of pre-numbered tickets and receipt books

Any accounting responsibilities as required by the Finance Officer or Principal

Any secretarial responsibilities as required by the Principal

Compile and place all orders for school and teachers

Maintain copiers

Travel reimbursement for staff members

Year-End procedures for finance officer and auditors

Additional Job Functions or Assigned Tasks:

Compile Staff Handbook

Compile Substitute Handbook

Maintain key inventory

Organize and plan Staff Appreciation Week

Organize end of year and beginning of year luncheons

Assist with organizing proctors for testing

Backup for Receptionist as needed

Notary

Enter maintenance work orders

Minimum Training and Experience:

High School diploma with Associate’s Degree preferred; general office experience

Minimum Qualifications or Standards Required to Perform Essential Job Functions:

Good knowledge of Microsoft Word and Excel

Ability to communicate Ability to sit, walk, stand, lift, and push

Ability to multi-task

Other Requirements:

An example: Must maintain an acceptable attendance record and be punctual

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees of this job.