Substitute - Clerical

- Position Type:
Substitute - Date Posted:
10/8/2026 - Location:
ALL DISTRICT 58 SCHOOLS - Date Available:
IMMEDIATELY - Makes decisions as delegated to do so.
- Prepares correspondence, memos, reports, etc. as needed.
- Sorts and distributes incoming mail.
- Organizes and maintains office files.
- Maintains inventories and makes supplies available to staff.
- Provides routine care of office equipment.
- Processes daily attendance and periodic reports, makes follow-up calls to parents who did not call in.
- Maintains bus assignment records.
- Maintaining inventory of report cards and other forms;
- Preparing awards, certificates, and other materials;
- Coordinating parent/teacher conferences
- Registers kindergarten and other new students.
- Files new student records.
- Handles paperwork related to transition to junior high school.
- Transfers records to junior high school.
- Preparing registration mailing;
- Processing received registration materials and fees;
- Preparing materials for registration day;
- Rolling over computer records, updating.
- Processing and tracking staff leave requests;
- Greeting substitutes, processing paperwork, directing to assigned classroom.
- Collecting surveys, feedback forms, and other documents to send to the personnel office
- Distributing standardized test materials;
- Processing bookstore orders;
- Distributing bookstore materials;
- Distributing science kits
| Substitute - Clerical | JobID: 2585 |
Description:
PERFORMANCE RESPONSIBILITIES:
1. Creates a friendly atmosphere for students and staff and assists them in the office.
2. Greets visitors courteously, in person or by phone, determines their needs, checks appointments,
assists them, directs them to appropriate persons
3. Receives and routes all incoming calls in a courteous manner.
4. Maintains an appropriate level of confidentiality.
5. Uses appropriate systems to respond to the multiple-demands of the position.
6. Administers care and support to students with minor medical needs.
7. Assists/executes the following office tasks:
8. Performs tasks related to student progress reporting, such as:
9. Performs summer tasks related to turnover of students, including:
10. Performs tasks related to the personnel office, including:
11. Performs tasks related to specialized materials, including;
12. Assists teachers in preparing instructional materials as needed.
13. Works collaboratively with other office personnel.
14. Performs other duties and assumes other responsibilities as assigned by the building administrator(s).
Qualifications:
High school graduate or equivalent.
Proficiency in technology skills; knowledge of office procedures and the operation of office equipment
Working Conditions:
See District 58 Website under Substitute Information for Work Hours and Pay schedule and other pertinent information.
Application Procedure:
Apply Online