Technical Services Secretary

TITLE: Technical Services Secretary

QUALIFICATIONS:

Excellent customer service skills.

A reasonable degree of proficiency in typing and operation of common office equipment.

REPORTS TO: Director of Technical Services

JOB GOAL: To work efficiently within the organizational structure of

the Technical Services department as a

secretary.

PERFORMANCE RESPONSIBILITIES:

Prepares correspondence, reports, notices, and recommendations as required.

Places, receives and routes incoming calls.

Obtains, gathers, and organizes pertinent data as needed.

Orders and maintains supplies as needed.

Welcomes visitors and assists their needs.

Maintains and monitors department budget. Opens new purchase orders and pays invoices against purchase orders.

Works with department head to gather quotes and develop new budgets for upcoming year.

Track software distribution. Ensure software is assigned and recorded appropriately.

Collect and verify documentation of time worked and time off.

Schedule and return defective parts through UPS/FedEx.

Open and distribute incoming mail.

Barcode and enter new equipment received in the department into the inventory system.

Record changes of location in the inventory system as equipment is distributed or moved.

Maintain equipment inventory.

Other duties as as assigned.

TERMS OF EMPLOYMENT: Twelve months.

EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on Evaluation of Support Personnel.

Approved by: Date:

Reviewed and agreed to by: ü Date:

(Signature)

Putnam City School District I-1, Oklahoma 1 of 1

May, 2016