Secretary to High School Principal (#2627.157)

TITLE: Secretary to the High School Principal (12 Months)

REPORTS TO: Principal

SUPERVISES: N/A

STATUS: Non-Exempt

QUALIFICATIONS : Provide professional, organized, and dependable administrative support to

the Principal while helping ensure the smooth and efficient operation of the office. This

position requires excellent communication and organizational skills, strong attention to detail,

and the ability to handle confidential information with discretion and professionalism. High

school diploma or equivalent required, preferably business or college training. Previous school

secretarial, clerical, or bookkeeping experience preferred.

JOB GOAL: Be a positive, dependable, and professional staff member who is comfortable

managing multiple responsibilities and changing priorities. In addition to traditional secretarial

and administrative duties, this position includes basic bookkeeping and financial record-keeping

responsibilities.

KEY RESPONSIBILITIES:

● Provide administrative and secretarial support to the Principal.

● Manage calendars, appointments, meetings, correspondence, and other administrative

tasks.

● Answer phone calls, respond to emails, and communicate professionally with staff,

families, students, and visitors.

● Payroll, mid-month payroll, and supplemental requests

● Manage teacher attendance in Frontline.

● Assist with the master schedule; PowerSchool experience preferred

● Prepare, organize, and maintain documents, records, reports, and other office

materials.

● Maintain accurate and organized electronic and paper files.

● Assist with scheduling, event coordination, and other school-related activities.

● Assist with basic bookkeeping duties, including maintaining financial records, processing

purchase orders and professional development forms on Droplet, preparing

documentation, and assisting with financial duties as needed.

● Handle confidential information with discretion and maintain a high level of

professionalism.

● Use Google Workspace/Google Suite, including Gmail, Google Drive, Google Docs,

Google Sheets, and Google Calendar, regularly.

● Prioritize tasks effectively and manage time efficiently while meeting deadlines.

● Assist the Principal and office staff with additional duties and projects as needed.

● Maintain a welcoming, positive, and professional office environment.

PERFORMANCE RESPONSIBILITIES:

● Have strong organizational and time-management skills.

● Be proficient in Google Workspace/Google Suite and comfortable learning new

technology and software.

● Have strong written and verbal communication skills.

● Demonstrate accuracy and attention to detail, particularly when handling records and

bookkeeping responsibilities.

● Have basic bookkeeping or financial record-keeping experience.

● Be able to manage multiple tasks and priorities while maintaining accuracy.

● Demonstrate professionalism, discretion, dependability, and good judgment.

● Maintain a positive attitude and work well with students, families, staff, and

administrators.

● Be a self-starter who can work independently while also functioning effectively as part

of a team.

● Be flexible and willing to assist wherever needed to support the Principal and the school

community.

● Perform other administrative and clerical duties as assigned by the Principal or

appropriate district administrator.

OTHER:

Organized, trustworthy, professional, positive, and detail-oriented, with the ability to balance

the demands of a busy school office. This individual should be comfortable working with

people, technology, administrative responsibilities, and basic financial tasks while consistently

representing the Principal and school in a professional and welcoming manner.