Office Assistant & Receptionist

The Ray School is seeking to hire an Office Assistant & Receptionist who sincerely enjoys elementary students and their families. The ideal candidate will have the ability to communicate in a positive manner, have excellent phone skills, be proficient in various computer technology systems, and have strong organizational skills.

The Office Assistant & Receptionist’s duties include welcoming guests and greeting visitors of the school as well as enforcing basic entry security measures. This role also coordinates front-desk activities, including attendance, arrival/dismissal, distributing correspondence, answering and redirecting in-coming phone calls, other general office duties as needed.

Position begins immediately, open until filled.

This position is governed by the HSS/NEA-NH Union Agreement .

This is a school year position with an hourly range of $20.90 to $27.43 depending on education and experience.

Please visit the Information for New Hires page for details about benefits and more.

POSITION TITLE: OFFICE ASSISTANT

Job Description Approved By: SAU 70 School Board

Date:

2/2024

General Purpose:

To support the administration and staff in maintaining a safe, effective, and positive learning environment for students by performing a full range of secretarial/clerical and administrative functions for the administration, faculty and staff, including performance of key school administrative tasks.

Reports to:

Building Principal

Supervises:

None

POSITION DUTIES AND RESPONSIBILITIES:

Except as specifically noted, the following functions are considered essential to this position:

The principal function of an employee in this position is to provide clerical support to the Main Office as well as provide customer service to the public.

General Responsibilities:

Greet and screen office visitors following school safety protocols

Answer incoming telephone calls. Forward calls and messages in a professional manner

Sorting incoming mail for staff and students

Assist in managing email addresses

Assist volunteers in filling out online volunteer form

Answer general inquiries or disperse general information on school procedure and policy

Ensure daily student and staff attendance records are accurate and up to date, as directed by building administration

Issue temporary and permanent bus passes, communicate dismissal changes as needed

Act as point of contact for transportation issues that arise related to arrival and dismissal of students

Assist with school mailings including

collection and deposit of student fees (by email)

Principal’s Weekly email to parents, students, & staff

Issue and file NH State Youth Employment Certificates (if applicable)

Maintain records and logs of

Staff & student sign in/out,

Visitor sign in

Staff meeting attendance

Recess schedule/outdoor classroom schedule

Open campus eligibility

Phone lists

Maintain all school master calendars (staff, classes, public, etc.)

Maintain and update websites as needed

Assist parents with general technology inquiries

Secretary for staff committees as assigned

Assist with March Intensive as needed (if applicable)

Coordinate substitutes (keys, schedules, timesheets, parking tags)

Maintain office inventory and supplies

Help troubleshoot issues and/or call for service for building copiers

Take initiative to assist other Administrative Assistant(s)

Assist with coordinating school sanctioned activities as assigned by building administration.

Act as backup to building administrative assistant, as directed by building administration.

Performs all duties in a professional and appropriate manner while interacting with students, parents, faculty, administration and co-workers. Perform other duties and accepts responsibilities as assigned

Must comply with all SAU 70 District policy and building / department rules, procedures, practices and objectives.

This general outline illustrates the type of work, which characterizes the Job Classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.

Evaluation:

Performance of duty responsibilities will be reviewed annually.

TERMS OF EMPLOYMENT:

Year Round; 10 Month

Non-Exempt

MINIMUM QUALIFICATIONS:

Education and Experience:

High School Graduate with at least one to three years experience in office setting

Expertise in computer applications (Microsoft Office, Google Apps)

A concern and commitment to working with and assisting teenagers

Personable and outgoing with ability to work well with students, staff,and the community

Necessary Knowledge, Skills and Abilities:

Ability to communicate with tact, discretion and diplomacy, and with a high level of professionalism and confidentiality as outlined by FERPA

Ability to communicate courteously, efficiently and effectively with a variety of individuals, including students, faculty, administrators, parents, and representatives of outside organizations.

Ability to work cooperatively and effectively with peers, supervisors, parents, and outside agencies

Ability to handle peak pressure times during the school year

Flexible, timely, reliable, organized, and able to multitask as needed

Able to prioritize projects

LICENSURE AND CERTIFICATION REQUIREMENTS:

None required

PHYSICAL ACTIVITY REQUIREMENTS:

Primary Physical Requirements:

(Not, Rarely, Occasionally, or Frequently Required)

1. Lift up to 10 lbs:

Frequently required

2. Lift 11 to 25 lbs:

Occasionally required

3. Lift 25 to 50 lbs:

Rarely required

4. Lift over 50 lbs:

Not required

5. Carry up to 10 lbs:

6. Carry 11 to 25 lbs:

7. Carry 26 to 50 lbs:

8. Carry over 50 lbs:

9. Reach above shoulder height:

10. Reach at shoulder height:

11. Reach below shoulder height:

12. Push/Pull:

Hand Manipulation:

1. Grasping:

2. Handling:

3. Torquing:

4. Fingering:

5. Controls and Equipment:

Computer, telephone, copy and fax machine, 2-way radio, and postage meter.

Other Physical Consideration:

1. Twisting:

2. Bending:

3. Crawling:

4. Squatting:

5. Kneeling:

6. Crouching:

7. Climbing:

8. Balancing:

During the Work Day, Employee is Required to:

1. Sit:

up to 3 consecutive hours

2. Stand:

3. Walk:

up to 1 consecutive hour

Cognitive and Sensory Requirement(s):

1. Talking:

Necessary for communicating with others.

2. Hearing:

Necessary for receiving instructions and inquiries.

3. Sight:

Necessary for doing job effectively and correctly.

4. Tasting and Smelling:

Not Required

Work Environment: Inside: up to 100%

Outside: up to 20%

Work Surface(s): Office Desk, Office Chair

Carpeted floor, tile floor

Other Training, Skills and Experience Requirements:

Ability to work with staff, students, parents, and the community

Other Considerations and Requirements:

The physical demands of an employee in this role are minimal. The employee is occasionally required to do some lifting. Employee is typically able to sit and stand as needed.

Applicants will be subjected to a criminal background check as required by state law.