Secretary to the Dean

Qualifications:

High school diploma

Must be well organized and able to work under pressure

Must be able to work independently with no supervision and able to manage multiple priorities

Must possess strong problem-solving skills

Must be an excellent communicator, both oral and written

Must be personable, punctual, and professional in actions and appearance

Technology Skills Required: Google Workspace and Student Information System (PowerSchool)

Must complete and clear all Indiana background check requirements for school personnel.

Must complete and clear drug screen.

Duties:

Serve as a first point of contact for all visitors and students in the dean’s office

Engage with visitors and students in a professional, welcoming, and effective manner

Support students in a calm, respectful, and professional manner while upholding school expectations

Answer dean’s office phone calls

Direct phone calls to appropriate staff members/departments

Translate for Spanish-speaking guests

Assist with translations (written and verbal) throughout the building

Assist with daily operations and needs in the dean’s office

Manage dean’s office operations, including student sign-in/out, communication with staff, scheduling, emails, and calls

Maintain accurate student discipline records, behavior logs, and documentation in PowerSchool

Prepare, distribute, and file discipline notices, letters, and reports

Schedule student conferences, parent meetings relating to student services (discipline and attendance)

Organize and maintain confidential student records in compliance with FERPA

Coordinate and provide student passes for the dean’s office

Assist with coordination of detentions, suspension, alternative placements, and restorative practices as directed

Support attendance monitoring, documentation, and communication as assigned

Assist with tracking consequences, interventions, and administrative follow-up

Coordinate with dean, principals, counselors, teachers, social workers, and support staff regarding student services

Assist with crisis situations by following school safety protocols and administrative direction

Complete State Reporting Discipline Report (ISS/OSS) and other reports as assigned

Other duties as assigned