Finance Department Account Specialist 2026-2027

Finance Department Account Specialist
PRIMARY ROLE: • Under the supervision of the finance director, to assist in the procurement of the school district's accounts payable and general ledger function, ensuring the accuracy of invoices to be paid and the timely payment of school district expenses in conformance with the school district policies and practices as well as applicable laws and regulations.
DUTIES AND RESPONSIBILITIES: • Opening and sorting mail daily for the Finance Department. • Prepare purchase packets for payment by matching documents to Purchase Order, researching discrepancies regarding the accuracy of invoices to be paid. • Follow up with vendors to ensure orders were received. • Follow up with staff to ensure items were received. • Data entry into Excel spreadsheet for monthly water bills, copier usage, E- verify vendors, and software renewals. • Update Vendor Information in the accounting software. • Scan Purchase packets for inventory items, capital assets, and digital filing purposes. • Provide information and support for school bookkeeping staff and other departments with accounting issues and reconciliations as needed. • Assist with Front Desk duties and coverage.
KNOWLEDGE, SKILLS, AND ABILITIES: • Knowledge of accounting and bookkeeping principles. • Excellent organizational and time management skills. • Ability to report work orally and in writing to the supervisor. • Ability to maintain confidentiality and information regarding school district financial and other information. • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
QUALIFICATIONS: • Any combination of education and experience providing the required skill and knowledge for successful work performance would be qualifying. Typical qualifications would be equivalent to: Associates Degree in Accounting or related field preferred. Experience in bookkeeping/accounting related field required.
• Attendance and Dependability - Ability to report to work at the scheduled time. Demonstrate prompt and regular work attendance. Process appropriate paperwork to authorize absences in accordance with school system procedures. Ability to complete work in a timely and accurate manner and to be conscientious about work performance. | Performance Factors: | | Sedentary Work: exerting in excess of 50 pounds of force occasionally and/or in excess of 20 pounds of force constantly to move objects. | | Interaction with Others: Ability to maintain, on a regular and consistent basis, relationships that are characterized by high expectations, teamwork, and collaboration. Ability to be flexible relative to daily routines. Ability to demonstrate sensitivity to the differences among diverse populations. | | Concentration: Ability to maintain workflow and thought processes in the presence of frequent distractions. Ability to ignore irrelevant sights or sounds and intrusive thoughts or stimuli. Ability to manage multiple tasks simultaneously with only few or no errors. | | Stressful Circumstances: Ability to produce quality work when short or unexpected deadlines are presented. Ability to adjust work processes without incident when new and unexpected directions are given relative to a project that may be in process. Ability to maintain composure and not compound a situation when interacting with persons who may be angry, demanding or otherwise less than polite. | | Independent Judgment: Ability to complete work tasks without being given precise directions relative to work steps or the final project. | | Organizational Skills: Ability to establish priorities, simultaneously manage multiple tasks; and deliver a quality work product by a designated deadline. | | Public Contact: Ability to communicate professionally and effectively, both verbally and in writing, with superiors, colleagues, parents, and other individuals within and external to the school system. Ability to demonstrate professionalism while interacting with others and to maintain constructive working relationships. | | Attendance and Dependability: Ability to report to work at the scheduled time and to seldom be absent from work. Demonstrate prompt and regular work attendance. Process appropriate paperwork to authorize absences in accordance with school system procedures. Ability to complete work in a timely, accurate manner and to be conscientious about work performance. | Evaluation: Performance will be evaluated annually by the designated Supervisor in accordance with Policy GBI - Evaluation of Personnel. |
FLSA Status: Non-Exempt
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