Secretary, Director of Transportation

POSITION: Secretary to Director of Transportation

EXEMPT STATUS: Non-Exempt

NUMBER OF DAYS: 226

PAY GRADE: Clerical PG-6

DIVISION:

DEPARTMENT : Transportation

REPORTS TO: Director of Transportation

SUPERVISES:

EDUCATION: High School Diploma or GED

EXPERIENCE: Typing skills

Position Function/Purpose

To supervise all of the clerical work that is related to the operation of the Transportation Department. To maintain appropriate communications with related departments.

Major Responsibilities and Duties

Process payroll operations

Process and maintain employment records

Process and maintain records of driver certification

Maintain current driver physical exam file

Maintain files for TEA transportation reports

Process and distribute department mail

Process and reconcile driver expense checks

Maintain current vehicle inventory

Answer telephone calls

Fill out intake forms on new hires

Maintain and perform all normal clerical operations

Bookkeeping for activity and vendor funds

Maintain and process purchase orders

Oversee protocol for bus accidents

Perform such other duties as assigned by the director

Qualification Requirements

Minimum Certification/Education:

High School Diploma or GED

Special Knowledge/Skills:

Prior secretarial experience preferred

Basic computer knowledge

Minimum Experience:

Typing skills of at least 50 wpm

Physical Demands

1. Moderate lifting (15 – 44 lbs.)

2. Moderate carrying (15 – 44 lbs.)

3. Use of fingers

4. Walking

5. Standing

6. Repeated Bending

Equipment used

1. Typewriter

2. Computer

3. Printer

4. Copier

5. Adding Machine

Work Environment

Normal Office Environment

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.