Employment Services Specialist - Transportation

Primary Purpose

Implement efficient employment procedures for transportation staffing and ensure compliance with District, DPS, USDOT, and FMSCA requirements. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

High school diploma or GED

Special Knowledge/Skills

Effective communication, interpersonal and public relations skills

Strong organizational and file management skills

Working knowledge or ability to learn, Microsoft Word, Excel, Kronos, Laserfiche, and TalentEd Knowledge of general office procedures and equipment

Ability to be detail oriented, prioritize, and work effectively under stress and frequent interruptions

Ability to work independently with minimum supervision

Experience

Minimum of 3 years successful secretarial experience preferred.

Major Responsibilities and Duties

Schedule the bus driver’s certification and re-certification classes as required by Region

Maintain schedule and documentation of training, physicals, driver certification and driving

Request and monitor background checks for all

Conduct biannual Motor Vehicle License checks for all personnel who may operate a district

Maintain onboarding files and related employment documentation for all new hires for the Transportation Department employees and coaches, ensuring accuracy, completeness, confidentiality, and compliance with district recordkeeping requirements

Maintain updated contact information for Transportation Department

Monitor FMSCA Drug Clearinghouse for CDL holders and potential

Monitor employees’ certifications, licenses, credentials and required training requirements; provide timely notifications regarding upcoming expirations to ensure employees remain compliant with all legal and regulatory requirements.

Assist Human Resources in random drug testing

Manage hiring process of new employees, schedule interviews, conduct reference checksand complete PAN forms on new employees, employee changes and terminations.

Maintain current roster of Transportation employees

Assist with the Training Department with the coordination and administration of Crisis Prevention Intervention (CPI) Training when needed Assist with Preparing and submitting First Report of Injuries (FROI) for Worker’s Compensation claims, ensuring accurate documentation, timely filing, and compliance with district polices and applicable regulations.

Assist employees with personnel issues

Manage DOT physical examination processes and coordinate Region 4, certifications payment procedures to ensure timely completion and regulatory compliance.

Assign employees to appropriate supervisors within Laserfiche and maintain accurate organizational records.

Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship

Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.

Research district policy, precedent, and current practices prior to taking action

Participate as an effective team member who contributes to district, department, and content goals.

Demonstrates proficient levels of technology applications

Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.

Utilize time wisely for effective management of job

Maintain punctuality in daily work times, appointments, and meetings

Meet task completion deadlines established by supervisor

Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.

Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.

Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).

Perform other duties and accept other responsibilities as assigned

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions.

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive hand motions.

Terms: 230 days

Pay Grade: Para 7