Accounts Payable / Facilities Administrative Assistant

- Position Type:
Secretarial/Clerical - Date Posted:
10/2/2026 - Location:
VCSC Administrative Center - Date Available:
10/12/2026 - Ensure all bills and invoices are processed and paid accurately and on time.
- Maintain accurate records of accounts payable transactions in compliance with district financial policies.
- Assist in reconciling accounts and preparing documentation for audits and reporting.
- Work closely with the District Treasurer and Deputy Treasurer to support accurate financial operations.
- Communicate regularly with vendors to resolve billing issues, discrepancies, or payment questions.
- Provide timely updates to administrators and staff regarding payment status and vendor transactions.
- Ensure compliance with district, state, and federal standards in safety, reporting, and HR-related documentation.
- Demonstrate professionalism, accuracy, and attention to detail in all financial tasks.
- Adhere to district, state, and federal financial regulations and audit requirements.
- Maintain confidentiality and ethical standards in handling financial information and vendor records.
- Engage in ongoing professional learning to strengthen financial systems knowledge and accuracy.
- Financial Management System (FMS)
- Google Workspace
- Microsoft Office Tools
- Frontline
- Vendor Ordering and Payment Websites (if applicable)
- Communication & Listening Skills
- Collaboration & Teamwork
- Adaptability & Flexibility
- Conflict Resolution
- Professionalism & Reliability
- Confidentiality
- Continuous Growth
- High school diploma or the equivalent
- Experience in a business office setting preferred
- Lifting – Infrequent (Less than 30 minutes/day) - up to 25 lbs.
- Pushing/Pulling - Infrequent (Less than 30 minutes/day) - up to 25 lbs.
- Sitting – Frequent (2.5– 5.25 hours/day)
- Standing – Occasional (30 minutes – 2.5 hours/day)
- Walking - Occasional (30 minutes – 2.5 hours/day)
- Bending/Stooping (at waist) - Infrequent (Less than 30 minutes/day)
- Squat/Crouch/Kneeling/Crawling - Infrequent (Less than 30 minutes/day)
- Overhead work - Infrequent (Less than 30 minutes/day)
- Driving - Infrequent (Less than 30 minutes/day)
- Climbing ladders - Infrequent (Less than 30 minutes/day)
- Additional Activities or Use of Tools: Copiers, printers, computer
| Accounts Payable / Facilities Administrative Assistant | JobID: 1900 |
Job Title: Accounts Payable & Facilities Administrative Assistant
Primary Role
| Industry Employment Type Reports To Location |
Collaboration and Communication
Professional Standards, Growth, and Compliance
Competencies
Technology Systems
Interpersonal Skills
Qualifications
Physical Demands
Other Duties
Perform other related duties as assigned to support the efficient operation of the school district and school buildings.
The faculty and staff of Vincennes Community School Corporation are committed to high expectations and high standards. In partnership with our community, we provide a safe, supportive, and innovative learning environment where every student is valued, challenged, and prepared for future success. We believe in fostering lifelong learning, embracing diversity, and equipping students to be confident, productive members of society.