Administrative Assistant 2 - 188 Day

$16.47 per hour 187 day calendar with essential benefits

This position works 8 hours per day and 40 per week.

The scheduled work hours for this position are 7:30 AM - 4:00 PM.

This position starts on August 18, 2026.

This institution is an equal opportunity provider.

INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW. Internal closing date is October 8, 2026.

POSITION TITLE:

Administrative Assistant 2 – 185 Day

STATUS:

School Term; 38 weeks per year; to coincide with school term unless otherwise directed

This position is not scheduled for winter or spring breaks

FLSA STATUS:

Exempt

x

Non-Exempt

REPORTS TO:

Administrator of facility or department; varies by assignment

Daily tasks are given to the employee

HUMAN RESOURCES:

Approved

Not Approved

POSITION SUMMARY: With minimal supervision, performs moderately complex office assignments within a school setting or support facility.

ESSENTIAL FUNCTIONS:

Prepare memos and correspondence for supervisor

Handle incoming and out-going correspondence, student requests and school newsletter

Assist with the coordination and distribution of textbooks, test materials, bulletins, and mail

Schedule appointments, arrange meetings, confirm transportation for field trips, VICC students and routine school bus routes

Greet all visitors and assist with special situations

Type work orders and arrange servicing of building equipment

As directed, assists with routine budget, purchasing and personnel tasks

Performs other duties as assigned

ESSENTIAL SKILLS AND ABILITIES:

Ability to favorably interact with children, staff, parents, and management

Ability to handle verbal and written communications in a tactful manner

Ability to perform data entry, clerical and record keeping duties

Ability to set good example for fellow workers by consistently performing job tasks in a positive manner

Ability to stoop, bend, twist, lift up to 15 pounds and manipulate equipment and supplies

Capable of receiving and executing verbal and written instructions

Excellent understanding of grammatical rules of correspondence

Genuine interest in serving children in a school setting

Skill in handling multiple tasks and prioritizing assignments

BASIC REQUIREMENTS:

High school diploma or GED; prefer some formal secretarial knowledge

Knowledge of office procedures, computers, use of copy equipment, calculator, fax, email, and Microsoft Office programs

EQUIPMENT USED:

Standard office equipment

WORK ENVIRONMENT:

Meet the physical demands of handling a variety of student needs

While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand, and reach