Guidance Office Secretary

THIS IS A YEAR ROUND POSITION

EFFECTIVE DATE: December 2026

QUALIFICATIONS:

High School diploma required (minimum)

Typing skills minimum 60 words per minute preferred

Basic computer skills and knowledge of standard office equipment

Knowledge of Google Workspace, Microsoft Office, Synergy, Schools Open (SPM), and a willingness to be trained in other programs, if needed

Is able to compose written text using proper grammar and punctuation

Understands importance of accuracy

Must exhibit good telephone etiquette

Is able to observe school problems without carrying them into the community

Grammar, spelling, punctuation, and fundamental mathematics skills necessary

Maintains confidentiality regarding students and staff

Must be neat and well groomed

Must be dependable and have excellent attendance

Must be able to communicate effectively with a wide range of audiences both verbally and in writing

Is able to get along well with a wide variety of people and work as a team player

Is able to be self-directive in organizing and accomplishing office work priorities

Is tactful, pleasant, professional, and courteous at all times

Can remain relaxed and clear-thinking under stress

Exhibits emotional stability and physical stamina necessary for meeting the requirements of the position

DUTIES:

Enrolls and maintains all confidential records for high school students, both past and present

Maintains standardized test scores for students

Maintains health and immunization records for students

Completes guardianship and residency affidavits

Willing to serve as a notary

Processes Department of Social Services & Social Security Administration applications for students

Processes Advanced Placement testing registrations (including payments)

Coordinates and implements all local scholarships and handles related check requests, including scholarship renewals

Prepares Senior Honors Night and Commencement materials

Prepares student biographies and orders awards for the High Honor Luncheon which recognizes all students graduating with a 3.9 or above GPA

Coordinate Financial Aid Night (FAFSA) including recruiting and supervising student volunteers

Maintains the Davison High School profile for colleges and annual yearly progress (AYP)

Maintain student transcripts on the NCAA and NAIA websites

Submit current student transcripts to Parchment and handle all transcript requests from Parchment for current and former students

Maintains and collects student fines

Composes and types counselor correspondence

Processes summer school grades

Processes online course grades

Coordinate students 'testing out' of classes and process their final grades

Work with Child Protective Services staff needing to visit with students or staff

Process work permits for students

Trains, supervises, and evaluates co-op student

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.

Maintain regular, reliable, and punctual attendance

Other duties as assigned

SALARY: Per the DESA Master Agreement, Level 1, $17.76 - $21.84 commensurate with experience

DIRECT SUPERVISOR: Building Principal

APPLICATION PROCEDURE: Apply online at: http://www.davisonschools.org ; internal applicants should submit a resume and letter of interest to the building principal.

The district reserves the right to select the person it believes will be the most successful in this position and will be the greatest benefit to the school(s).

The Board of Education does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities. The person designated to handle any questions and/or complaints concerning the non-discrimination policy of Davison Community Schools is Director of Human Resources and Operations Christine Kuzinski, 1490 N Oak Rd, Davison, MI 48423 -- (810-591-0808).