Accounting Assistant

Job Information

Job Title:
Accounting Assistant

Department:
School Based

Reports To:
Building Administrator

FLSA Status:
Non Exempt

Work Calendar:
All 12 Month Staff

Salary Scale:
Clerical Salary Scale

Job Summary and Purpose

Reporting to the School Administrator, the Accounting Assistant will assist with the preparation and maintenance of fiscal records and related documents.

Work Objectives/Essential Functions

Management of Accounts

Verify time and leave reports submitted and make corrections as needed.

Assist with the management of School Activity Fund accounts and Department Operating Budget.

Serve as school/department's financial expert and coordinate procurement and payment procedures.

Review, post, and generate computer receipts for deposits from fund sponsors and reconcile to Summary of Daily Deposit Sheets.

Prepare, process and maintain accurate employee payroll records monthly.

Create Reports

Prepare Monthly Payroll Reports as needed.

Prepare and reconcile year/fiscal end reports.

Education and Experience

Education Attainment (Required):
High School Diploma or equivalent

Education Attainment (Preferred):

Relevant Experience (Required):
Two (2) years of job related experience

Relevant Experience (Preferred):
Training or professional experience related to accounting duties

Industry Licensure or Certifications (Required):

Industry Licensure or Certifications (Preferred):

Additional Knowledge, Skills, and Abilities

Knowledge

Knowledge of standard accounting principles and bookkeeping terminology and methods

Knowledge of standard office procedures, practices and equipment

Knowledge of one or more computer applications related to accounting

Skills

Operation of a variety of office and computer equipment.

Operation of a variety of information and tracking systems.

Use of Microsoft Office, especially Word, Excel, and PowerPoint

Use of Google Drive, including Docs, Sheets, Slides, and Forms

Meticulous attention to detail

Abilities

Establish and maintain effective working relationships with others.

Demonstrate excellent oral and written communication skills.

Work cooperatively and positively with staff.

Ability to work independently as well as in a team environment.

Demonstrate effective time management and organizational skills.

Demonstrate initiative and flexibility.

Follow detailed procedures and perform mathematical computations with accuracy.

Prepare and maintain electronically generated spreadsheets.

Work on multiple projects while meeting all deadlines.

Show sustained effort and enthusiasm in quality and quantity of work.

Core Expectations of All Stafford Schools Employees

Engage in ongoing professional development relevant to position.

Respond to written and oral requests for information promptly and thoroughly.

Maintain a clean, neat appearance and dress appropriate to position and duties.

Maintain a record of appropriate attendance and punctuality.

Serve as a role model for students, colleagues, and the general public.

Work in close harmony with supervisor(s) and colleagues.

Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands

Weight Demands
Rarely
Occasionally
Frequently

Lifting – 1–25 lbs

X

Lifting – 26–50 lbs

Lifting – 50+ lbs
X

Carrying – 1–25 lbs

Carrying – 26–50 lbs

Carrying – 50+ lbs
X

Pushing/Pulling – 1–25 lbs

Pushing/Pulling – 26–50 lbs

Pushing/Pulling – 50+ lbs
X

Physical Demands

Physical Demands
Rarely
Occasionally
Frequently

Standing

Sitting

Walking

Reaching

Turning/Twisting

Balancing/Climbing

Stooping/Kneeling

Crouching/Crawling

Classification Details (Completed by Human Resources)

Job Family:
ACCOUNTING ASSISTANT 12 NE

Calendar:
ALL 12 MONTH STAFF

Pay Structure:
CLERICAL SALARY SCALE

Position:
MULTIPLE POSITIONS

FLSA Status:
NON EXEMPT

Job Grade:
CP21

Job Code:
0120

Status:
ACTIVE

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.