Maintenence & Facilities Coordinator

Maintenance and Facilities Coordinator

Position Title: Maintenance and Facilities Coordinator

Department: Operations & Facilities

Location: Clinton City Schools District Offices / Auxiliary Services

Reports To: Superintendent (or Designee)

Position Summary

Clinton City Schools is seeking a dedicated, skilled, and highly organized Maintenance and Facilities Coordinator to oversee and manage the district’s physical plant operations, building maintenance, custodial services, and facility safety programs. The Coordinator plays a vital role in ensuring that all school district grounds, buildings, and mechanical systems are maintained in a safe, functional, and operational condition conducive to teaching and learning.

Essential Duties and Responsibilities

Facility Operations & Management: Oversee the day-to-day maintenance, repair, and operational activities across all district facilities, grounds, and physical infrastructure.

Preventive Maintenance: Establish, execute, and monitor comprehensive preventive maintenance schedules for HVAC, plumbing, electrical, roofing, and security systems.

Work Order Administration: Manage the district’s work-order system, evaluating requests, assigning tasks, prioritizing urgent repairs, and ensuring timely completion.

Contractor & Vendor Management: Supervise external contractors, trade specialists, and service vendors; evaluate bids, monitor work quality, and verify contract compliance.

Safety & Compliance: Ensure all facilities comply with federal, state, and local safety, environmental, and building regulations, including OSHA, EPA, AHERA (Asbestos), and North Carolina Department of Public Instruction (NCDPI) guidelines.

Budget & Resource Management: Assist in preparing and managing the facility maintenance budget, monitoring expenditures, purchasing equipment/supplies, and maintaining inventory control.

Emergency Response: Serve as a primary contact for facility-related emergencies (e.g., severe weather, utility failures, equipment breakdowns) outside normal operating hours.

Supervision & Leadership: Provide direction, training, and performance evaluations for maintenance staff members within the district.

Required and Recommended Qualifications

1. Education & Experience Requirements

Required Education: High School Diploma or GED equivalent required; Associate or Bachelor’s degree in Facilities Management, Construction Management, Engineering, or a related field preferred.

Required Experience: Minimum of 3–5 years of progressive experience in facilities management, building maintenance, trades, or commercial construction management.

Prior experience supervising personnel or managing maintenance teams within an educational or governmental setting is preferred.

2. Required & Recommended Certifications

Valid Driver's License: Valid North Carolina Driver's License with an acceptable driving record (Required).

Trade Licensure: North Carolina state licensure in one or more trade disciplines (e.g., HVAC, Electrical, Plumbing, General Contracting) is highly desirable (Recommended).

OSHA Certification: OSHA 10-Hour or 30-Hour General Industry / Construction Certification (Recommended).

AHERA Certification: Asbestos Hazard Emergency Response Act (AHERA) Designated Person training or inspection certification (Recommended / Must be obtained upon hire).

CFC / EPA Certification: EPA Section 608 Universal Certification for refrigerant handling (Recommended for HVAC focus).

3. Essential Knowledge, Skills, and Abilities

Category

Key Knowledge & Skill Set

Technical Knowledge

In-depth knowledge of commercial building systems (HVAC, electrical distribution, plumbing, carpentry, structural repair, and energy management systems).

Regulatory Knowledge

Familiarity with NC State Building Codes, OSHA standards, fire codes, Americans with Disabilities Act (ADA) accessibility requirements, and environmental compliance rules.

Project Management

Ability to plan, execute, and monitor facility improvement projects, manage vendor contracts, and review technical specifications.

Technology & Systems

Proficiency with computer-based Facility Management Software (CMMS), electronic work-order systems, building automation systems, and standard office software (Microsoft Office, Google Workspace).

Communication & Leadership

Strong interpersonal and verbal/written communication skills to work effectively with administrators, staff, community members, contractors, and local emergency personnel.

Physical Demands & Working Conditions

Must be able to lift, carry, or maneuver heavy objects up to 50 lbs. regularly.

Ability to climb ladders, inspect roofs, enter mechanical spaces, work in crawlspaces, and navigate active construction/maintenance areas.

Exposure to varied weather conditions, noise, dust, chemicals, and mechanical hazards typical of facility maintenance work.

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